Pacifica
Accounts Payable

:: In Brief
:: Powerful Business Management
:: Check These Features

:: In Brief

Pacifica A/P easily accounts for vendor payables, just as you would expect from a quality accounting product. All accounting is double-entry, and is consistent with GAAP and FASB rules. Accounting stats are interesting to your accountant, but you need to know how Pacifica can make you more productive.

:: Powerful Business Management
Pacifica is a business management tool, designed to cover far more than accounting basics, designed from the beginning to control costs and increase productivity. Pacifica will begin returning on its investment immediately, starting with its low initial cost. Pacifica is loaded with unique features that set it apart from systems that merely do accounting. Features that make it the right tool to keep costs in check in the future. Pacifica, like all of our software products, is based on a relational database design. While it is purchased and installed as separate modules, its database structure allows Pacifica to be fully integrated among all modules, even custom add-on modules. Pacifica A/P benefits from this tight coordination of modules, and offers a view beyond what you owe to your vendors to the related areas of purchasing and inventory control, extending even to A/R.
 

:: Is This Your Current System?
Typically, your vendors control your business more than you do. Your payable information isn't current. Shipments are separated from their invoices, so you can't track cost of goods accurately. You have no sales trend analysis, so you can't anticipate purchases. You can't project cash requirements, so you miss discount opportunities. You don't know your true cash balance, and cash flow is a mystery.

:: We're Better - Here's Why
So, how should accounts payable be done? Your vendors expect you to know how much you owe, and to service your debts in a responsible way. Since you don't earn money by paying bills, Pacifica will serve you best by cutting costs, saving time and showing you ways to purchase and control inventory more effectively.

:: Keep an Eye on your Vendors
You expect certain performance from your vendors, too. Firm price quotes, shipments on time and accurate handling of discounts, credits, back orders and returned merchandise. With Pacifica on guard, attending to these details takes no extra effort, even when your vendors don't keep up.

:: Designed with These Goals in Mind
It must be a complete solution.
Pacifica is much more than accounting. It addresses all facets of purchasing products and paying bills.

It must be fast and easy to use.
If a system is cumbersome and awkward, it can't possibly reach its full potential. Pacifica is designed from its very roots in the C language to its elegant user interface to be fast.

The data belongs to you.
We don't lock it away and lock you out. We don't delete any details during a month-end posting. Every iota of detail can be displayed and edited in the future.

The data must be secure.
You control the privileges of those who use Pacifica. Only those authorized can view, change or delete data. You control access to specific sections of Pacifica.

The accounting must be correct.
The foundation of Pacifica is solid double entry accounting. Our audit trails are the strongest in the industry.

It must meet your needs.
By its design, Pacifica is flexible, but for a perfect fit, Pacifica is also customizable, with program source available.

:: Step Through an A/P Cycle
A payable obligation starts with a purchase order. Central to this document, and the other documents of A/P, is the vendor record. In Pacifica, all vendors are members of the name list, and name list management is a bonus of the A/P system, and A/R as well.

Vendor names are entered into Pacifica only once. After that, access to vendor information is simple and instantaneous. At any field that requires a vendor, just type a few characters of the name or ID number. Or you can click the magnifier icon that appears on vendor fields, and browse the vendor list.

If you don't find the vendor you want, you can add it on the spot, from any field in the system. Many other fields, such as customers, G/L accounts and inventory work the same way.

We pioneered data browse directories and record quick-adds in our first accounting products, over 15 years ago. Our methods are still the fastest and easiest to use in the industry.

Vendors can be cash basis, on account, open item or balance forward, in any combination. Vendor terms are flexible, and may include discounts to be taken automatically. Various types of 1099 forms can be printed for selected vendors. The purchase order can include inventory and non-inventory items. For inventory lines, the current cost is displayed for you to adjust as necessary.

General ledger numbers are one small detail that won't waste your time. They are supplied by the vendor record and inventory items. This dramatically reduces errors and speeds input.

Purchase invoices are entered against an open order for a vendor. To save time, you simply pick the order from a window of open orders for the vendor, and all open lines transfer to the invoice. Or use the Process Purchase Order screen to display all open orders, and processes them into invoices all at once. Inventory is increased and a payable is created by the purchase invoice. Since Pacifica is a real-time system, all adjustments to the vendor and general ledger are already complete when the invoice is filed. If any changes are necessary, simply bring up the invoice on the screen and update it.

Any number of invoices can be written against the order until the order is complete. Back orders are tracked automatically on the order.

Disbursement checks may be written against a purchase invoice, or direct to an expense without an invoice. Expense checks can even be written without setting up a vendor. Outstanding invoices are selected from a pop-up window and applied to the check.

Discounts for timely payment are calculated and displayed for each invoice. To speed throughput even more, groups of vendors can be paid all at once, by vendor priority and invoice due date. The checks are displayed in a browse window for editing before you save them.
 

:: Checkbook Reconciliation
Checkbook reconciliation is a simple process in Pacifica. It's quick and easy to balance your checkbook even when you have multiple checking accounts and mixes of A/P checks and paychecks. Since all posting has already been done in real-time, your bank's statement cycle doesn't need to coincide with your financial cycle, and you don't need to post before reconciling.

:: Current Data - All the Time
Pacifica always knows your bank balance. If your privileges allow, you can instantly check Cash in Bank and A/P balances. Reports such as aged accounts payable, cash requirements, vendor activity and statement of cash flows can be printed at any time, based on up-to-the-second detail. Because Pacifica is real-time, no posting needs to be done before printing.

:: Use Your Forms
An important part of your corporate identity is the appearance of the documents you send to your business partners. All Pacifica documents, such as purchase orders and disbursement checks, can be easily for- matted to use the forms you already have.

:: Elegant Beauty
Pacifica has looks and style too. The beautiful graphical user interface is a pleasure to use, and is fully compatible with either the mouse or keyboard. Simple cut-and-paste allows data to be copied to or from any field (even columns), and between Pacifica and other programs. Comparing its features, productivity and price, Pacifica meets the challenges of accounts payable with the simple elegance that is the definition of powerful software.

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